Band Boosters Constitution

  • Approved January 23, 1995.
  • Amended May 9, 1996.
  • Amended October 10, 2006.
  • Amended October 11, 2011.

Macomb Band Boosters

Macomb, Illinois

Article I: Name

Section 1 – The name of this organization shall be Macomb Band Boosters, Inc.

Article II: Purposes

Section 1: To morally and financially support band as both an academic subject and a co-curricular activity in the Macomb school disctrict.

Section 2: To cooperate with those with primary responsibility for band in the Macomb school district in providing district band students with the best music education possible.

Section 3: The activities of the organization shall not conflict with the policies of the Macomb school disctrict.

Section 4 – This organization is organized and operated exclusively for charitable and educational purposes within the meaning of 501(c)(3) of the Internal Revenue Code.

Section 5 – No substantial amount of the activities of the corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation, and this organization shall not intervene in (including the publishing or distributing of statements) any political campaign on behalf of or in opposition to any candidate for public office.

Article III: Membership

Section 1 – The membership of this organization shall not be limited. Anyone interested in the progress of the school district bands is eligible for membership. Parents, guardians, and/or other primary caregivers of current members of the bands are encouraged to be active, dues-paying members of this organization.

Article IV: Officers

Section 1 – The officers of this organization shall be president, vice president, secretary, treasurer, and middle school representative.

Section 2 – The elected officers of this organization shall serve for a term of one (1) year.

Article V: Distribution of Net Earnings

Section 1 – No part of the net earnings of the corporation shall inure to the benefit of or be distributed to any director; employee; or other individual, partnership, estate, trust, or corporation having a personal or private interest in the corporation. Compensation for services actually rendered and reimbursement for expenses actually incurred in attending to the affairs of this organization shall be limitied to reasonable amounts.

The Bylaws

Article I: The Executive Board

Section 1 – The officers of this organization and directors of the school district bands shall constitute its executive board.

Section 2 – The executive board shall have general supervision of the affairs of this organization.

Section 3 – Each member of the executive board shall be a dues paying member of this organization in the school year in which he or she serves.

Article II: Duties of Officers

Section 1 – The president shall preside at all meetings of this organization, appoint all committee chairpersons, and be an ex-officio member of all committees.

Section 2 – The vice president shall assume all the duties of the president in his/her absence.

Section 3 – The secretary shall keep the records and minutes of all meetings, attend to all correspondence, and be responsible for communication within the membership as may be required.

Section 4 – The treasurer shall receive all receipts; make all disbursements with the approval of the executive board; make all deposits; keep an accurate record of each financial activity and total funds; and coordinate the filing of necessary not-for-profit incorporation renewals, tax returns, and tax-exempt applications and renewals.

Section 5 – The middle school representative shall support the purposes of this organization as they relate to the school district’s junior high school, middle school, and elementary school bands.

Section 6 – The directors of the school district bands shall be liaisons between this organization, the bands, and the school district and school administration. The directors shall be ex-officio members of all committees.

Article III: Meetings

Section 1 – The regular general meetings of this organization shall be held once a month, each calendar month of the school year except December. The time and place shall be designated by the executive board.

Section 2 – The annual general meeting shall be the regular meeting in May.

Section 3 – Special meetings may be called by the president and the executive board, as needed, and they may be general meetings.

Article IV: Standing Committees

Section 1 – This organization shall have the following standing committee chairpersons: ways and means, publicity, and any other committees as appointed by the president.

Subsection a – The ways and means committee shall consist of a chairperson and no fewer than two (2) members, who shall be chosen by the executive board and shall submit plans for raising funds and promoting activities.

Subsection b – The publicity chairperson shall coordinate publicity—including but not limited to press releases, photographs, and media contacts and shall act as a liaison between the organization and all media outlets.

Article V: Dues

Section 1 – The dues shall be established by the executive board at the annual general meeting.

Article VI: Quorum

Section 1 – A majority of the members of the executive board, including one (1) band director, shall constitute a quorum of the executive board and of a regular meeting.

Article VII: Elections

Section 1 – A nominating committee chairperson shall be appointed by the president at the regular March meeting each year. The committee chairperson shall select a committee and present a slate of nominees at the April meeting. Nominations may be made from the floor after the report of the nominating committee.

Section 2 – Officers shall be elected at the annual general meeting.

Section 3 – A majority vote of the members present, including one (1) director, shall constitute an election.

Article VIII: Authority

Section 1 – The rules contained in Robert’s Rules of Order, Revised shall govern this organization in all cases in which they do not conflict with the rules of this organization.

Article IX: Amendments

Section 1 – The constitution and bylaws may be amended by a majority vote of the members present, including one (1) director, at any regular meeting, provided the proposed amendment or amendments have been duly presented to the members at the preceding regular meeting of this organization.

Article X: Termination of this Organization

Section 1 – Upon dissolution of this organization, its assets shall be disposed of exclusively for the purposes of the corporation or distributed to such organizations organized and operated exclusively for charitable purposes which shall, at the time, qualify as an exempt organization under section 501(c)(3) of the Internal Revenue Code or shall be distributed to the federal government or to a state or local government for a public purpose.