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Macomb Band Boosters Monthly Meeting, May 2009
When
Tuesday, May 12, 2009
7:00 pm
Where
MHS Band Room
Details
Please join us at 7:00 pm in the band room. Help support our award-winning band program! The more help we have, the more we can do! For information and meeting reminders, join our email list by contacting the Macomb Band Boosters secretary.
Agenda
Macomb Band Boosters Monthly Meeting
Tuesday, May 12, 2009
7:00 pm
Possible Business (Unofficial)
- Officer elections
- Macomb Band Boosters dues
- volunteers for next year
- Edison Fine Arts Expo review
- IHSA Organization Contest review
- IESA Organization Contest review
- MHS spring trip review
- Illinois Superstate Concert Band Festival review
- Grade 5 band orientation meeting review
- MHS Spring Band Concert review
- Grades 6-8 Spring Band Concert
- MHS graduation
- Heritage Days Parade
- Grade 6 summer lessons
- band camp scholarships & reimbursements
- MHS marching band camps
- next year's calendar
- grant opportunities
Call to order
Reports
- Secretary's report – Cheryl McGowan
- Treasurer's report – Becca Pettit
- Jr. High School Director's report – Doug Mattsey
- High School Director's report – David Wetmore
Old Business
- IHSA Organization Contest proceeds
- band camp scholarships & reimbursements
- Grade 5 band orientation meeting review
- IESA Organization Contest review
- MHS Spring Band Concert review
- MHS spring trip review
- Illinois Superstate Concert Band Festival review
- MHS graduation
- Grade 6 summer lessons
- Heritage Days Parade
- next year's calendar
- MHS marching band camps
- other old business
New Business
- Officer elections
- Macomb Band Boosters dues
- volunteers for next year
- Grades 6-8 Spring Band Concert
- other new business
Thank-You!
- Becca Pettit and Cheryl McGowan for their help and support at Grade 5 band orientation meeting
- IESA Organization Contest review volunteers
- MHS spring trip chaperones
- All who have already expressed an interest in helping with Band Boosters next year
- Doug Mattsey and Dave Wetmore
- School district board members, administrators, faculty, and staff
- All who supported the Macomb school bands and Macomb Band Boosters this year in any way
- others
Adjournment
Minutes
(posted following approval at immediately subsequent monthly meeting)
Macomb Band Boosters Monthly Meeting
Tuesday, May 12, 2009
7:00 pm
Call to order
Thank-You!
- Becca Pettit and Cheryl McGowan for their help and support at the grade 5 band orientation meeting
- IESA Organization contest volunteers
- MHS spring trip chaperones
- All who have expressed interest in helping with Band Boosters next year
- Doug Mattsey and Dave Wetmore
- School District board members
- All who supported the Macomb school bands and Macomb Band Boosters this past year
- Dave Bartlett for helping with all contests, shifting events throughout the year etc.
- Zac Chatterton for his overall support and for his assistance with AP testing in Champaign
- Sean O'Donnell-Brown for all of his organizational efforts
- Kelly Fitzgerald for her efforts to gather chaperones
President Sean O'Donnell-Brown called the meeting to order at 7:00 pm.
Reports
- Secretary's Report – Cheryl McGowan: The minutes were modified to reflect that the new bass drum will be used inside and the old one will move to the pit. A motion to accept them as modified was made by Carol Clemons and seconded by Kim Johnson.
- Treasurer's Report – Becca Pettit: A motion to accept it was made by Kelly Fitzgerald and seconded by Carol Clemons.
- Jr. High School Director's Report – Doug Mattsey
- 5th grade orientation went well, there are 75 students in band so far
- Summer lessons may need to be held elsewhere due to the work being done in band & choir rooms as well as the auditorium.
- Spring band concert is on Monday 5/18 at 7:00 pm
- 6th grade is sounding very good, 7th grade is somewhat scattered but doing well, 8th grade is sounding very mature and definitely earned Best of the Day at contest.
- Instrument check-ins will begin next week
- Music shirts to be recycled will begin after the concert. Instrument donations are always welcome.
- Alex Coovert did a nice job as the student teacher and will conduct at the concert on 5/18.
- Big thanks to Sean and Cheryl for their efforts with IESA. We will probably host this event again next year.
- High School Director's Report – David Wetmore
- It's been a great, although unique (scheduling) year.
- Very pleased with spring trip and concert.
- Drum line clinics have begun, flag clinic started today, drum major selection process to begin tomorrow
- Graduation preparation to begins tomorrow
Old Business
- CD for alumni – Becca will contact local banks and purchase a CD based on the best interest rate. Motion to accept this plan was made by Carol Clemons and seconded by Doug Mattsey.
- Scholarships – Drum major camp checks are still pending but all other checks have been written.
- Spring Trip review – trip went well, Sean will send thank yous and a donation to the Lutheran Church/Champaign, Krannert Center, and the 2 Champaign Museums.
- Heritage Days Parade – will do if enough interest
- Next Year's calendar – There are numerous conflicts with 9/12 March-a-thon. Need to explore other day/time options.
New Business
- Officer elections – the following slate of officers was approved
- President – Carol Clemons
- Vice President – Gayle Zahnle
- Secretary – Cheryl McGowan
- Treasurer – Becca Pettit
- Jr. High Rep. – Dee & Paul Kirwan
- Kim Johnson agreed to organize chaperones and Kelly Fitzgerald agreed to assist her.
- Macomb Band Boosters dues ($25) will remain the same next year
- Volunteers for next year – Sean sent an email requesting volunteers for subcommittees next year. Response has been very positive so far.
- Luggage checks – a parent has requested that an adult of the same sex do luggage checks. It was agreed that this would occur for future trips.
- Executive Committee meeting – tentative scheduled for 8/11/09.
Next Band Booster Meeting to be held on 9/8/09
Meeting adjourned at 8:37 pm
Respectfully submitted,
Cheryl McGowan, Secretary