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Macomb Band Boosters Monthly Meeting, April 2009
When
Tuesday, April 14, 2009
7:00 pm
Where
MHS Band Room
Details
Please join us at 7:00 pm in the band room. Help support our award-winning band program! The more help we have, the more we can do! For information and meeting reminders, join our email list by contacting the Macomb Band Boosters secretary.
Agenda
Macomb Band Boosters Monthly Meeting
Tuesday, April 14, 2009
7:00 pm
Possible Business (Unofficial)
- Nominating committee report
- Officer nominations from the floor
- volunteers for next year
- Olympic Conference (Southern) Band Festival review
- MHS spring musical review
- Edison Fine Arts Expo
- IHSA Organization Contest
- IESA Organization Contest
- MHS spring trip
- Illinois Superstate Concert Band Festival
- Grade 5 band orientation meeting
- MHS Spring Band Concert
- Grades 6-8 Spring Band Concert
- MHS graduation
- Heritage Days Parade
- Grade 6 summer lessons
- band camp scholarships & reimbursements
- MHS marching band camps
- next year's calendar
- grant opportunities
Call to order
Thank-You!
- Olympic Conference (Southern) Band Festival chaperones
- Kelly Fitzgerald for coordinating concessions and all other IHSA Organization Contest Choir Boosters and Band Boosters volunteers
- others
Reports
- Secretary's report – Cheryl McGowan
- Treasurer's report – Becca Pettit
- Jr. High School Director's report – Doug Mattsey
- High School Director's report – David Wetmore
Old Business
- Nominating committee report
- Officer nominations from the floor
- volunteers for next year
- debit card (received no response from MEF; implement)
- IESA Organization Contest (May 1; concessions; schedule)
- MHS spring trip / Illinois Superstate Concert Band Festival (May 8-10)
- Grade 5 band orientation meeting (date?)
- introduction to band and Band Boosters: Web tour (orientation meeting, spring concerts)
- Olympic Conference (Southern) Band Festival review
- Edison Fine Arts Expo review
- IHSA Organization Contest review
- Spring Band Concert (May 3)
- band camp scholarships & reimbursements
- Heritage Days Parade
- Grade 6 summer lessons
- MHS marching band camps
- other old business
New Business
- alumni fund
- other new business
Adjournment
Minutes
(posted following approval at immediately subsequent monthly meeting)
Macomb Band Boosters Monthly Meeting
Tuesday, April 14, 2009
7:00 pm
Call to order
President Sean O'Donnell-Brown called the meeting to order at 7:00 pm.
Thank-You!
- Olympic Conference Festival chaperones
- Kelly Fitzgerald for coordinating ISHA Contest concessions and all other contest volunteers
Reports
- Secretary's Report – Cheryl McGowan: A motion to accept them was made by Cindy Cavett and seconded by Kelly Fitzgerald.
- Treasurer's Report – Becca Pettit: A motion to accept it was made by Carol Clemons and seconded by Carol Pircon.
- Jr. High School Director's Report – Doug Mattsey
- Mr. Mattsey introduced Alex Coovert, the 6th-8th grade student teacher.
- Curriculum money was used to purchase new tympani (cost $9,000), laptop (for use at Edison) and an Elmo.
- The Edison Fine Arts Expo on March 27th went very well.
- 5th grade testing process has started. Parent meeting is scheduled for Mon. 4/27/09.
- Summer lessons will begin June 8th (M-Th for 3 weeks) and then 3 refresher days (8/11-8/13).
- 7th grade band is doing well and has grown a great deal this year. 8th grade band is also playing well.
- IESA Contest is scheduled for Friday, May 1st in Macomb. All judges are confirmed. Many volunteers will be needed for this event. Cheryl McGowan agreed to coordinate.
- There have been 14 requests submitted for band camp scholarships. A motion was made to provide $100/each with additional money to be provided if funds are available. A motion to accept this was made by Cindy Cavett and seconded by Kathleen O'Donnell-Brown.
- 6-8th grade spring concert is Mon. May 18th.
- High School Director's Report – David Wetmore
- Organizational contest went very smoothly, thanks to all who helped with that.
- HS Spring concert is scheduled for Sun. 5/3 at 2:00 pm Bands are beginning to work on music for this event.
- Spring trip will be here soon. Group will meet at 6:30 and depart at 7:00 am on Fri. 5/8. Dress rehearsal will occur on Thurs. evening with luggage check to follow.
- Marching band will appear in the Heritage Days Parade (last Sat. in June) unless there is not enough interest.
- Band Camp will begin Mon. 8/3 (8:00 am-12 & 1 – 4:30 pm)
- Fall Updates:
- We will not be participating in the WIU Homecoming parade, but will instead go to the U of I competition;
- We will not attend the ISU competition due to a high number of students involved in confirmation at St. Paul.
- March-a-thon will be held on Sat. 9/12
Old Business
- Nominating Committee – The following slate of officers was presented for the 2009-2010 Executive Committee
- president – Carol Clemons
- vice president – Gayle Zahnle
- secretary – Cheryl McGowan
- treasurer – Becca Pettit
- middle school representative – Dee Kirwan
Debit Card – No response has been received from Macomb Education Foundation. The process of card use was reviewed (see below) and will be implemented.
Because debit card purchases will require only a single authorized signature and will consequently change the terms of our account to require only a single authorized signature for checks, as well, Macomb Band Boosters would like to implement some additional safeguards internally for the protection of the organization and of the individuals who serve on its executive board:
- The organization will retain only a single copy of the debit card. The high school director will hold that single copy of the debit card except when some other authorized signer requires it for a purchase.
- Debit card users will need to get a receipt for each purchase and submit all receipts to the treasurer.
- Only Macomb Band Boosters executive board members (including the school band directors) may act as authorized signers.
- No authorized signers will use the card without the corroboration of at least one other authorized signer, who will corroborate (at time of purchase or as follow-up to oral corroboration) in writing or via e-mail to the treasurer. At least one band director must give approval for each purchase.
- Authorized signers will not use the debit or ATM functions of the card. The organization will not retain the PIN for the card.
- The organization will request a daily spending limit of no more than $200 on the debit card. Authorized signers will request a temporary spending limit increase from the bank when circumstances require.
- The organization will continue to require two authorized signatures for checks. A representative of the bank has informed me that this will not cause the bank a problem but also that the bank will approve payment for checks with only one signature.
New Business
- Alumni Fund: After much discussion the group agreed to move the alumni funds currently held in MEF checking account since there is no benefit to this. It was also agreed that the funds would be deposited into a CD. Becca Pettit will research options for discussion at the next meeting. A motion to accept this proposal was made by Kathy Burdick and seconded by Cindy Cavett.
- Tympani Covers – It was recommended that a sign be placed on the tympani covers to indicate that nothing should be placed/stored on top of them. This was approved and will be sewn on for greater longevity.
- New bass drum – Mr. Wetmore and Mr. Mattsey requested a new bass drum be purchased for the pit since the tympani was purchased with curriculum funds. A motion to accept this was made by Becca Pettit and seconded by Kathy Burdick.
- Uniform Storage – Cindy Cavett recommended reorganizing the storage room before schools starts. Will explore the possibility of working with Sue DeRoos (Organize U) on this. Cindy and Lisa Stear are willing to facilitate uniform distribution again this year.
Next meeting will be 5/12/09 at 7:00 pm
Meeting adjourned at 8:43 pm
Respectfully submitted,
Cheryl McGowan, Secretary