Macomb Band Boosters Monthly Meeting, October 2008

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When

Tuesday, October 14, 2008
7:00 pm

Where

MHS Band Room

Details

Please join us at 7:00 pm in the band room. Help support our award-winning band program! The more help we have, the more we can do! For information and meeting reminders, join our email list by contacting the Macomb Band Boosters secretary.

Agenda

Macomb Band Boosters Monthly Meeting
Tuesday, October 14, 2008
7:00 pm

Possible Business (Unofficial)

  1. Chili Supper
  2. Fruit Sale
  3. MHS Concert Band Camp
  4. IMEA District 4 auditions
  5. MHS marching performances and competitions
  6. Chair auditions
  7. uniform return
  8. concert attire (volunteers, swap)

Call to order

Introductions

Reports

  1. Secretary's report – Cheryl McGowan
  2. Treasurer's report – Becca Pettit
  3. Ways & Means chair report – Beth Seaton
  4. Jr. High School Director's report – Doug Mattsey
  5. High School Director's report – David Wetmore

Old Business

  1. membership and ice water table volunteers for Friday, October 17
  2. Chili Supper
  3. IMEA District 4 auditions & festival
  4. other old business

New Business

  1. group order of Western Classic DVDs
  2. Oct. 17 membership and ice water tables
  3. Western homecoming parade
  4. chair auditions
  5. uniform return
  6. concert attire (volunteers, swap)
  7. Fruit Sale – Gayle Zahnle
  8. MHS Concert Band Camp
  9. alumni appeal
  10. IHSA Organization Contest (band & choir), hosted by Macomb on Saturday, April 4
  11. Boosters debit card
  12. other new business

Thank-You!

  • Peggy Ericson for altering marching uniforms
  • Senior Recognition Night coordinators and volunteers
  • membership and ice water table volunteers for your help during football games
  • Carol Pircon for developing the idea for and for coordinating the sale and distribution of marching band blankets
  • Kathleen O'Donnell-Brown for developing the idea for and for coordinating the sale and distribution of the band-anas
  • Pekin Dragon Classic chaperones
  • Western Illinois University Marching Band Classic chaperones
  • State of Illinois Invitational Marching Band Championships and Metamora Parade & Field Invitational chaperones
  • IMEA District 4 Auditions chaperones
  • Marching competition, show, and parade supporters
  • The entire marching band staff for a great season!
  • others

Adjournment

Minutes

Macomb Band Boosters Monthly Meeting
Tuesday, October 14, 2008
7:00 pm

Call to order

president Sean O'Donnell-Brown called the meeting to order at 7:00 pm.

Thank-Yous

  • Peggy Erickson for marching uniform alterations
  • Senior Night coordinators and volunteers
  • Membership table and ice water volunteers
  • Carol Pircon for band blanket coordination and distribution
  • Kathleen O'Donnell-Brown band-anas
  • Chaperones for shows at Pekin, Western and ISU/Metamora
  • Tom Quick for help with equipment at competitions
  • IMEA district chaperones Fred Seaton, Mike McGowan
  • Marching competition, show and parade supporters
  • Marching band staff for a great season
  • Kelly Fitzgerald & Becca Pettit for all they do (much behind the scenes).
  • Dee Kirwan coordinating 6-8 grade band shirts

Reports

  1. Secretary's Report – Cheryl McGowan presented the minutes from the 9/08/08 meeting. There was a minor change noted about the 10% savings. A motion to accept the report as modified was made by Carol Clemons and seconded by Maggie Lien.
  2. Treasurer's Report – Becca Pettit presented the treasurer's report. A motion to accept it was made by Cindy Cavett and seconded by Kelly Fitzgerald.
  3. Ways and Means Report – Beth Seaton stated there was no report.
  4. Jr. High School Director's Report – Doug Mattsey
    • Mr. Mattsey reported that 16 students auditioned for IMEA District and 13 placed which is a very large percentage.
    • Information on the Chili Supper has been distributed. Mr. Mattsey will also email it to all 6-8 grade band families.
    • Jazz band is going very well, 41 students are participating. Sectionals are on Tues. and full band rehearses on Thurs. There may be a Jazz night with the high school in March.
    • 6th grade students are doing very well. The band sounds good and is responding well to new materials.
    • The band room doors are being repaired. There are currently some security issues, but maintenance is working on it.
  5. High School Director's Report – David Wetmore
    • Mr. Wetmore stated marching season is quickly coming to an end and it was a great season. Playing tests have been completed and drill book checks are in process.
    • Show results:
    • Pekin—very good show, a quality contest and good judges. We placed 2nd overall. Judges comments were useful and helpful
    • WIU – band learned the entire show just prior to this event. We won our class and small division.
    • ISU/Metamora – The band did very well placing .15 of a point behind the winning band. The show at Metamora was even better than ISU. We won the general effects trophy for the first time.
    • The band is preparing for WIU parade this weekend, 10:30 am step off.
    • 25 students participated in district auditions, 19 placed. Additionally, a number of band students auditioned for choir and were placed.
    • Senior Night is Fri. 10/17, parents need to meet at the north end of the field at 6:30 pm
    • Chair placement auditions will now be 11/4 due to a large school board meeting on 10/28. Marching uniforms will be returned and concert uniforms will also be measured this same evening.
    • Concert Band camp is scheduled for 11/14. Emphasis will be on getting the group started on chamber music. We will also be doing some work with the SMART music program.
    • Dickens on the Square (12/5 & 12/6) and the Holiday Concert (12/14) are the next major events.

Old Business

  • Membership and ice water table volunteers for 10/17 – Susan Denecke and Dana Miller.
  • Chili Supper—Dee Kirwan reported that a number of donations have been obtained. HyVee – all Bread, DOT—donated crackers and cheese, Walmart—gift card. Dee and Paul are working hard to get the costs down. About 125 tickets have been preordered so far. Cheryl McGowan will send an email requesting volunteers to work and provide desserts. Dee volunteered to chair this event again next year.

New Business

  • Marching DVDs
  • Western Classic DVD – we need at least 1 more to make the order at $15 each.
  • DVD from ISU is also very good. Mr. Wetmore has an order form for those who are interested.
  • Marching Uniform return is 11/4. Students need to bring in $10 for dry cleaning. Seniors need to be reminded to keep their chords. Cheryl McGowan will send an email on this as well.
  • Concert Attire – Discussed arranging a uniform swap via the website for those who have pieces that no longer fit. Will encourage that all swapping be completed prior to the 11/4 fitting. Clothing donations will also be accepted and should be brought to the band room.
  • Fruit Sale—Gayle Zahnle will coordinate. No additional news at this time.
  • Alumni Appeal – Sean O'Donnell-Brown will send out a letter and brochure. Volunteers are needed to help stuff envelopes after the Nov. band boosters meeting.
  • IHSA Organizational Contest – Macomb will be hosting these events, High School (4/4/09) and Junior High (5/1/09). Some confusion exists regarding the status of PTO involvement in these events. Sean O'Donnell-Brown will clarify this. Will also need to coordinate with Choir Boosters.
  • Debit Card – There are times when this would be very helpful (ex. ordering online, hotels etc.). Need to determine if this is possible with our 2-signature checking account. Becca Pettit will look into this.

Meeting adjourned 8:35 pm

Respectfully submitted,
Cheryl McGowan, Secretary

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