Macomb Band Boosters Monthly Meeting, April 2008

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When

Tuesday, April 8, 2008
7:00 pm

Where

MHS Band Room

Details

Please join us at 7:00 pm in the band room. Help support our award-winning band program! The more help we have, the more we can do! For information and meeting reminders, join our email list by contacting the Macomb Band Boosters secretary.

Agenda

Macomb Band Boosters Monthly Meeting
Tuesday, April 8, 2008
7:00 pm

Possible Business (Unofficial)

  1. Nominating committee report
  2. Officer nominations from the floor
  3. volunteers for next year
  4. Olympic Conference (Southern) Band Festival review
  5. MHS spring musical review
  6. Edison Fine Arts Expo
  7. IHSA Organization Contest
  8. IESA Organization Contest
  9. MHS spring trip
  10. Illinois Superstate Concert Band Festival
  11. Grade 5 band orientation meeting
  12. MHS Spring Band Concert
  13. Grades 6-8 Spring Band Concert
  14. MHS graduation
  15. Heritage Days Parade
  16. Grade 6 summer lessons
  17. band camp scholarships & reimbursements
  18. MHS marching band camps
  19. next year's calendar
  20. grant opportunities

Call to order

Reports

  1. Secretary's report – Kelly Barsi
  2. Treasurer's report – Becca Pettit
  3. Ways & Means chair report – Beth Seaton
  4. Jr. High School Director's report – Doug Mattsey
  5. High School Director's report – David Wetmore

Old Business

  1. My Hometown Helper grant application (February 1 – March 31) – Beth Seaton
  2. Olympic Conference (Southern) Band Festival review
  3. MHS spring musical review
  4. MHS spring trip
  5. Edison Fine Arts Expo
  6. IHSA Organization Contest
  7. IESA Organization Contest
  8. Illinois Superstate Concert Band Festival
  9. MHS Spring Band Concert
  10. Grades 6-8 Spring Band Concert
  11. MHS graduation
  12. other old business

New Business

  1. Nominating committee report
  2. Officer nominations from the floor
  3. Charms music office assistant website
  4. Grade 5 band orientation meeting (in May following Superstate)
  5. Grade 6 summer lessons
  6. Heritage Days Parade
  7. band camp scholarships & reimbursements
  8. MHS marching band camps
  9. 2008-2009 calendar
  10. 2008 March-a-thon date
  11. Please let Sean know about any new business not appearing on the agenda.
  12. other new business

Thank-You!

Adjournment

Minutes

(posted following approval at immediately subsequent monthly meeting)

Macomb Band Boosters Monthly Meeting
Tuesday, April 8, 2008
7:00 pm

Call to order

president Sean O'Donnell-Brown called the meeting to order at 7:00 pm.

Reports

  1. Secretary's report – In the absence of secretary Kelly Barsi, the minutes were read by the president. Mr. Mattsey moved to accept the minutes as read, and Kathy Burdick seconded. The motion was approved.
  2. Treasurer Becca Pettit presented the treasurer's report. Highlights included the spaghetti supper total of $1,789 and truffle sales of $2,694. The CD has earned $205.25 in interest and will not be renewed. The total available money for the band booster general fund is $14,797.42, with $2,605.35 in the uniform account and alumni fund balance of $5,652.67. Kelly Fitzgerald moved to accept the report, and Kathy Burdick seconded. Treasurer's report was approved.
  3. Ways and Means Committee Chair Beth Seaton was unable to attend. President O'Donnell-Brown reported that the Hometown Helper Grant Application contest was over, but no news had been received of the outcome.
  4. Jr. High School Director's report – Doug Mattsey
    • Mr. Mattsey was pleased with the performance and atmosphere of the Spaghetti Supper. He received many positive comments on the enhanced performance atmosphere, especially from 6th grade parents.
    • Organization contest is on April 25; 8 chaperones have volunteered to go with the band.
    • Musically, the kids are doing well. 7th grade has a new book, which emphasizes good technical skills and will be used into the 8th grade.
    • Mr. Mattsey suggested a plea go out to the graduating seniors and others for used instruments. Those not good enough to play can be turned in by the program for credit to a music store. Old and unused school instruments will probably be turned in, also (subject to approval of the school district).
    • Camp Scholarships – Mr. Mattsey will submit two names for the Meixner Scholarship. He has about 7-8 students asking for financial assistance. Kathy Burdick moved to approve $150 for each student needing funds. Kelly Fitzgerald seconded. Motion approved.
    • Expo and 6th grade orientation – Testing will begin April 21 and band night will be on May 6. Some membership forms will be available that night for parents.
    • Summer lessons will be Mondays through Thursdays, June 2–19 for the 6th grade. Lessons will resume in August, probably August 12, 13, and 14.
  5. High School Director's report – David Wetmore
    • Mr. Wetmore was pleased with the performance of the musical and the pit orchestra.
    • Organization contest is April 11 in Avon. Four buses will be taken so that they can also be used as homerooms, due to the small size of Avon's school.
    • Superstate – May 2. All bills have been paid. Probable departure time 1:30 pm. Only Wind Symphony will attend and perform. Mr. Wetmore will order pizzas and soda for dinner outside Krannert. Homeward bound about 9:00 pm
    • St. Louis Trip – April 25–26. Schedule will be up on the website. Math and science team students will leave for competition and return to group.
    • High school concert May 4.
    • Tentative 2008-2009 schedule –
      • School starts August 20.
      • Marching camp – freshman camp, July 31–August 1; full camp, August 4–9, all day; evening rehearsals, August 11–15.
      • Uniform distribution tentatively August 16 (or 23).
      • Western Field Show, September 27: MHS Homecoming, October 3; ISU Field Show, October 11; Western Homecoming, October 18; U of I, October 25; Chili Supper, October 27; March-a-thon, September 6; parent-teacher conferences, October 30–31

Old Business

  1. High School Graduation May 18, report time 6:30 pm.

New Business

  1. High School BOA scholarships for two drum majors; $300 for Jacob Thurman; and money for Mr. Wetmore.
  2. Nominating Committee Slate –
    • president – Sean O'Donnell-Brown
    • vice president – Kelly Fitzgerald
    • secretary – Cheryl McGowan
    • treasurer – Becca Pettit
    • middle school liaison — Kathy Boocker (subject to change as a result of family circumstances)
  3. Band condolences go out to Pam and Bob Johnson and family. Pam's mother, Hazel Carson, passed away recently. Mrs. Carson always enjoyed the band performances and indicated Band Boosters as one of her memorial donation choices.

O'Donnell-Brown extended thank-yous per the agenda.

The meeting adjourned at 8:26 pm.

Respectfully submitted,
Kathleen O'Donnell-Brown (for Kelly Barsi, Secretary)

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